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Coshocton County

Local Emergency Planning Committee


Meeting Minutes


Tuesday, May 5th, 2015 – 12:00 Noon


Meeting Site :  Coshocton County Services Building

724 South Seventh Street, Lower Level - Room B-100, EOC Location

Coshocton, Ohio  43812



The bi-monthly meeting of the Coshocton County Local Emergency Planning Committee was called to order at approximately 12:00 p.m. on Tuesday, May 5, 2015, by Chairperson, Glenn Hill, with attendees standing for the Pledge of Allegiance.


(18) Members Present :       


Rob McMasters, Coshocton County EMA Director

Troy Cole, Coshocton County EMA Deputy Director

Glenn Hill, Chairperson, Chief, West Lafayette Fire Department

 Curtis Lee, Coshocton County Commissioner

Dane Shryock Coshocton County Commissioner

Steve Wheatcraft, Coshocton County ARES

Becky Beiter, Coshocton County Health Department

Dean Hettinger, Coshocton County Sheriff’s Office

Jeff Courtright Coshocton County REACT

Jim Crawford, Coshocton County Sheriff’s Office

Dan Hardy, Coshocton County ARES

Todd Shroyer, Coshocton County EMS

Barry Noland, Coshocton Hospital

Jim Baker Coshocton City Council

Mark Frank, Coshocton County City Health Department

Kelly Long AK Steel

Rick Mills Coshocton City Fire department

Sher Alloway (Guest) American Red Cross

Sarah Frader (Guest) American Red Cross

(6) Excused Absence


Mark Westbrook, Organic Technologies

Don Carpenter, Citizen Member Co-Chairperson

Andy Jones, Coshocton Co. Engineer’s Office

James Applegate, American Red Cross

Bruce Adams, Coshocton County ARES

Ken Smailes ( WTNS Radio)


A motion was made by Mark Frank to approve the March 3 2015, meeting minutes and was seconded by Dane Skryock. Motion carried.


The Financial Report was given by Rob McMasters.  The unencumbered balance as of May 1, 2015 is $27,820.24.  Barry Noland made a motion to approve the financial report as given, and the motion was seconded by Jeff Courtright.  Motion carried.




Old/Unfinished Business


Rob McMasters reported that two Haz-Mat responses were made during March/April 2015

March 17th 2015  AEP 460 North White Women Street 69 gallon of No-PCB mineral Oil. AEP took care of problem and filed all needed paperwork spill report number #1503-16-0485


March 27th Pearl Valley Cheese. Per Chief Glenn Hill. He contacted the EMA office and the EPA about this spill, a line used for the waste product of the cheese making process backed up and over flowed the overflow holding tank. It then spread into a nearby field and did get into a small stream. When the fire department got there they had the owner use a backhoe to dig a trench and block flow to the creek. EPA advised that waste was not bad for the stream.


New Business



Rob McMasters updated members on the current roster and in the future we will be using the new state SERC form for membership this will cause less paperwork and make it easier for the commissioners to sign and turn into the state. This is not due till August 2015 will be good thru 2017.


Our local LEPC exercise will take place May 14th 2015, at Warsaw Elementary. There was discussion on using the Brine spill on US 36 on the early morning of May 5th 2015, but after calling the State they advised against it, because the truck did not have a placard and it would require a large amount of paperwork.  The exercise will take place May 14th with all units staging at Walhonding Fire Station at 1600, will get start as soon as the evaluators briefing is complete, Lorie Haukedahl will be here from the state to oversee the exercise. We will be testing: Initial Notification of Response Agencies, Incident Assessment, Incident Command, Communications, Emergency Public Information, Hospital Services, Traffic and Access Control, and Response Personnel Safety.


Captain Rick Mills from the Coshocton City Fire Department( Haz-Mat team) asked for a motion to approve the purchase of the Chemical Agent Detector Kit for the Haz-mat trailer. He presented two bids one from MSA for $210.00 a kit and one from Finley Fire at $184.00 a kit. After discussion about any difference of the kits from one bid to the other. A motion was made by Mark Frank and seconded by Curtis Lee to purchase the kit from Finley Fire Equipment motion Pass


Training updates were given by Troy Cole: We have received only one application for attendance to the Ohio Weekend at the National fire Academy it the same local firefighter we have sent in the past, his application was processed and he will be going. As talked about in the last meeting the LEPC covering the cost should stop, not getting enough response from the local Fire Departments. Troy attended the region 8 meeting and will have a list of classes in the next month that will be open to local first responders, we are working on the logics of getting the Haz-mat Safety Officer class at Coshocton City Fire.


Rob McMasters spoke about possibly having a representative from Ohio Central Railroad attend the July meeting to talk about their operations and how they respond to incidents.



Prior to adjournment, Glenn Hill asked members to share any updates that they would like to report. Comments noted were:


  • Becky Beiter (Coshocton Co. Health Dept.) See attached flyer


  • Barry Noland (Coshocton Hospital) Hospital is working hard for upcoming JCO inspection and drills


  • Steve Wheatcraft (ARES) On April 18th 2015 there was a Sky warn class held in the EOC by the EMA. Members of the Sherriff’s Office, REACT, ARES, and the EMA office took the class. ARES had over 20 members present and was the best attending training in the last few years. ARES also took part in a state wide event a few weeks ago as a field exercise with the state EMA and local ARES , they made 27 contacts, talked to 13 other states and Canada.




Following the round table updates, Glenn Hill asked for a motion for adjournment.  A motion for adjournment was made by Dane Shryock and seconded by Curtis Lee. Motion carried, and the meeting was adjourned at approximately 12:36 p.m.


Please mark your calendars for the next scheduled noon LEPC meeting on Tuesday, July 7, 2015, here at the County Services Building location.    


Respectfully submitted,



Troy Cole, Deputy Director

Coshocton County

Homeland Security &

Emergency Management Agency

Office   740-622-1984



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