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Coshocton County

Local Emergency Planning Committee


Meeting Minutes


Tuesday, January 6, 2015 – 12:00 Noon


Meeting Site :  Coshocton County Services Building

724 South Seventh Street, Lower Level - Room B-100, EOC Location

Coshocton, Ohio  43812



The bi-monthly meeting of the Coshocton County Local Emergency Planning Committee was called to order at approximately 12:00 p.m. on Tuesday, January 6, 2015, by Chairperson, Glenn Hill, with attendees standing for the Pledge of Allegiance.


(18) Members Present :       


Rob McMasters, Coshocton County EMA Director

Troy Cole, Coshocton County EMA Deputy Director

Glenn Hill, Chairperson, Assistant Chief, West Lafayette Fire Department

 Curtis Lee, Coshocton County Commissioner

Steve Wheatcraft, Coshocton County ARES

Becky Beiter, Coshocton County Health Department

Mark Westbrook, Organic Technologies

Don Carpenter, Citizen Member Co-Chairperson

Dean Hettinger, Coshocton County Sheriff’s Office

Bill West, Coshocton County REACT

James Crawford, Coshocton County Sheriff’s Office

Dan Hardy, Coshocton County ARES

Todd Shroyer, Coshocton County EMS

Russell Maroni, Coshocton Hospital (Guest)

Barry Noland, Coshocton Hospital

Roxanne Potter, Coshocton Hospital (Guest)


(6) Excused Absences


Andy Jones, Coshocton Co. Engineer’s Office

Capt. Rick Mills, City Fire Department

Jim Baker Coshocton City Council

James Applegate, American Red Cross

Mark Frank, Coshocton City Health Department

Bruce Adams, Coshocton County ARES



A motion was made by Berry Noland to approve the September, 2014 meeting minutes (November 2014 meeting was cancelled), and was seconded by Bill West. Motion carried.


The Financial Report was given by Rob McMasters.  The unencumbered balance as of January 5, 2015 is $25,300 Curtis Lee made a motion to approve the financial report as given, and the motion was seconded by James Crawford.  Motion carried.




Old/Unfinished Business


Rob McMasters reported that two Haz-Mat responses were made during September – December 2013.

October 8th Bakersville area natural gas leak.

September 14/15 oil in the river. Turned out to be a natural foam.


New Business



Rob McMasters briefly updated members of another change in our State Liaison representative and changes at OHIO EMA. Rob also mentioned that our annual Haz-Mat Plan updates have been approved by the State, with no recommended suggestions for improvement. This is the second year in a row that the annual update requirement was meet with no need for changes.



Rob McMasters addressed the issue of the EMA/LEPC annual contract renewal.  This contract is primarily for the reimbursement to the EMA for the administrative duties involved with doing LEPC functions. Rob stated that he would like to see the contract renewal at $15,000.00 annually, and asked for a motion to approve the contract increase. Barry Noland made a motion to approve the increase and annual EMA/LEPC contract, in the amount of $15,000.00. The motion was seconded by Becky Beiter.  Motion carried.


An update of the annual LEPC Conference was given by Rob McMasters. Rob noted that this is the 20th consecutive year that our LEPC has successfully fulfilled all the requirements and received the annual reward.


Training updates were given by Troy Cole: .Grain Bin Rescue Training was held in March. This training was a joint effort of the EMA office, OSU Extension Office, Soil & Water, the local Ethanol Plant, and the Grain Company. Troy Cole informed the group of the Haz-Mat Operations training took place in early fall. And we also had a Rail Car Haz-mat class in November all class’s had good attendance. Rob asked members to please let him know if there is any other training that needs to be addressed.


The 2015 annual LEPC Exercise updates were given by Rob McMasters. will be a Full Scale exercise with the date yet to be determined. Rob asked for members interested in volunteering, to contact him within the next few days.


Prior to adjournment, Glenn Hill asked members to share any updates that they would like to report. Comments noted were:


  • Becky Beiter (Coshocton Co. Health Dept.) noted that the Fle has been bad this year. Still should get the shot if you can because it does help. She recommended using preventative measures to lessen the chances of getting or spreading the flu virus, such as washing hands frequently and covering mouth when coughing. She also noted that the first 48 hours were the most crucial in getting to a doctor, should you have flu symptoms. The Coshocton County Heath department received an award for the Measles outbreak. Thanked Rob McMasters for acting as IC for a 3 week period.


  • Berry Noland (Coshocton Hospital) Hospital is working hard for upcoming JCO inspection and drills



  • Don Carpenter Thank EMA for all the training they hosted with in the last year. Rail car was very needed for the local Fire Departments.



  • Steve Wheatcraft (ARES) On December 17th there was a request for ARES to help out with the gas leak in Monroe County. Six Ares members where ready to travel and stay for up to five days to help, but the request was withdrawn a few hours later. ARES members will also be going to training in Columbus in the next couple months. Thanked Rob for all his help


Bill West (Coshocton County REACT) advsed that REACT has gained one new member.


  • Rob McMasters thanked everyone for their attendance, in spite of today’s bitterly cold weather.



Following the round table updates, Glenn Hill asked for a motion for adjournment.  A motion for adjournment was made by Curtis Lee and seconded by Dean. Motion carried, and the meeting was adjourned at approximately 12:40 p.m.


Please mark your calendars for the next scheduled noon LEPC meeting on Tuesday, March 3, 2015, here at the County Services Building location.    


Respectfully submitted,



Troy Cole, Deputy Director

Coshocton County

Homeland Security &

Emergency Management Agency

Office   740-622-1984

Cell       740-610-1805



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