The next L.E.P.C. Meeting will be 12:00 noon, Wednesday, November 5, 2008, at Coshocton County Services Building, 724 S. Seventh Street, Room B-100 (Lower Level), Coshocton.

THE PUBLIC IS INVITED.

Meeting Minutes from Wednesday, December 3, 2008 follow . . .

Coshocton County

Local Emergency Planning Committee

Meeting Minutes

Wednesday, December 3, 2008 – 12:00 Noon

Meeting Site : Coshocton County Services Building

724 South Seventh Street , Lower Level - Room B-100, EOC Location

Coshocton , Ohio 43812

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The Coshocton County Local Emergency Planning Committee’s November meeting was called to order at 12:00 p.m. by Chairperson, Glenn Hill, with attendees standing for the Pledge of Allegiance.

(16) Members and Guests Present :

James Van Horn , Director - Coshocton County Emergency Management Agency

Glenn Hill, Chairperson, Assistant Chief, West Lafayette Fire Department

Sue Vance, Coshocton County EMA / LEPC Administrative Assistant

Becky Beiter, Coshocton County Health Department

Harry Pigman, Coshocton County REACT

Vickie Davis, Coshocton City Health Department

Mark Westbrook, Organic Technologies

Bernie Minet, Coshocton County EMS

Caroline Johnson, Coshocton Chapter American Red Cross

Ralph Beegan, Muskingum CISM

Lt. Bill Kobel, Coshocton County Sheriff’s Office

Lt. Jim Crawford, Coshocton County Sheriff’s Office

Mark Frank, Coshocton City Health Department

Dave Kadri, West Lafayette Village Administrator

Kathy Reed, Coshocton Co. Memorial Hospital

Steve Mercer, Coshocton City Mayor

(5) Excused Absences

Bruce Adams , A.R.E.S. Emergency Coordinator

Gigi Hammond, AEP, Conesville Plant

Pat Harsh, Coshocton County Safety Coordinator

Ray Worthington, Conesville Fire Department

Andy Jones, County Engineer’s Office

A motion was made by Lt. Jim Crawford to approve the October 2008 meeting minutes (the November meeting was cancelled) and seconded by Mark Frank. Motion carried.

The Financial Report was given by James Van Horn. The unencumbered balance as of December 1, 2008 is $27,786.24. A motion for approval to accept the Financial Report as given was made by Lt. Bill Kobel. Caroline Johnson seconded the motion. Motion carried.

Old/Unfinished Business

• James Van Horn stated that to his knowledge there were no Haz-Mat responses made during the months of October and November 2008.

• Comments on the recent November 20, 2008 EOC Training / Exercise were given by James Van Horn. He stated that he was very pleased with the results of the Training / Exercise and asked members, who attended and participated in the training and exercise, for their individual comments. A number of observations and comments that were noted:

• Participants may still be somewhat confused as to their individual role in EOC Operations and who will take charge and the order of operations.

• It is easy to become quickly overwhelmed with various situations as they unfold, making any documentation difficult with limited staff.

• Training / Exercise confirmed the real need for inter-operability with the various agencies stationed in the EOC. The importance of everyone keeping the information flowing was also noted.

• Sheltering and transportation of special needs persons caused some concerns and weaknesses were identified and would be addressed in the near future.

• The need to learn how to manage resources without actually being at the EOC, when staff is limited. James acknowledged that staff limitations could prohibit some agencies to be able to staff their EOC station, but suggested that they stop by the EOC and pick up their designated cell phone and check in with the EOC throughout the incident.

• There are 12 cell phones (one per individual EOC station) that will be charged and activated in the event of an actual opening of the EOC. This process would take approximately 10 minutes and would be one of the first steps the EMA office would be responsible for when activating the EOC.

James Van Horn stated that the EOC will be activated during the 2009 full scale exercise and will be evaluated in order to meet exercise requirements. Eight exercise objectives must be met and passed.

New Business

• James Van Horn asked members for suggestions for any Programs they would like to have for upcoming L.E.P.C. meetings. He volunteered to take care of scheduling any program proposed.

A motion for adjournment was made by Mark Frank and was seconded by Mayor Steve Mercer. Motion carried. Meeting was adjourned at approximately 12:35 p.m.

Members of the 2009 Full Scale Exercise Committee stayed for a brief meeting to primarily set the next meeting date and time for the two 2009 Exercise Committees.

It was determined that the Exercise Planning Committee would meet next Wednesday, December 10 at noon, here at the E.O.C. location. Members of this committee are: Jeff Courtright, Mark Frank, Gigi Hammond, Glenn Hill, Bill Kobel, Steve Miller, Ray Worthington, James Van Horn and Sue Vance.

The Exercise Date-Time-Food Committee will meet next Thursday, December 11 at 9:00 a.m. at the Coshocton Red Cross office, 245 North 4^th Street. Members of this committee are: Bruce Adams, Vickie Davis, Caroline Johnson, Harry Pigman, Mark Westbrook and James Van Horn.

James asked committee members to be thinking of where a good location would be for a hazardous material incident (release) to take place during the 2009 full scale exercise.

The next LEPC meeting is scheduled for noon on Wednesday, January 7, 2009, at the EOC location (Room B-100, Lower Level), County Services Building, 724 South Seventh Street, Coshocton.

Respectfully submitted,

Sue Vance

EMA / LEPC Administrative Assistant

Coshocton County Emergency Management Agency